Author Archives: webmaster-YTH

Re-up charter and National dues

It’s time for Troop 209 to re-up our Charter and collect National dues. Attached is a form similar to our camp out forms that we will be using this year to collect/update your info and determine how you would like to pay.
Please return this form and payment to the camping in-bin by our Oct 25 Troop meeting. If you can’t make a Troop meeting before the deadline, the form and payment can be mailed to: Boy Scout Troop 209 | P.O. Box 43525, Madeira, Ohio 45243.

September and October campouts

Sept – Horseback riding

Sept 16-18th we will be horseback riding. We will have a 45 minute class where Scouts will have the opportunity to earn the Horsemanship Merit badge and then go on a ~2 hour trail ride.

Salt Creek Ranch release form
Salt Creek Ranch Horseback riding 9-16-16 – Consent Form

Oct – Peterloon
Oct 7-9th we will be attending Peterloon. Peterloon is a long running regional jamboree where 3k+ of our scouting brothers gather to have some fun. There are many activities throughout Sat and the day ends with a fireworks show by Rozzis Fireworks. Meals will be cooked as a Troop, however Scouts should bring money to buy lunch on Saturday from food trucks that will be on-site.

Volunteers needed – Madeira Criterium Bike Race — June 26

The Madeira Criterium is Sunday, June 26.

The success of the bike race depends heavily on volunteers. This is the 7th annual event that draws thousands of people to our little town each year. This is the 3rd leg of what is called the Ohio Triple Weekend where the professional riders and some of the amateurs are participating in three races starting on Friday. If you have never attended, it is quite exciting. I can vouch that it is a fun time before, during and after the races. There are races for all ages and skills so it is quite interesting.

Each year Troop 209 and their families are asked to volunteer their time to help with the race. None of the jobs are technical or even difficult. We have many slots to fill across the entire day. Each volunteer will get a very nice dry-fit type t-shirt.

Jobs – Crossing Guard, 5th/3rd Parking Lot attendant (boys and adults) and floaters.

Times – 9am-12pm, 12pm to 3pm, 3pm to 6pm and 6pm to 9pm

Please e-mail Fitz back if you can help with what job and time slot(s) you will be able to fill. Would be a good time to spend with your son giving back to the community.

http://madeirabike.com

August Camp Out

For the August Camp out, we need to get a solid number attending (boys & adults) in order to make a reservation. There is a minimum number needed to get their discounted rate. The sooner we make our reservation, the better chance of securing spots at Camp Kern. We want to get this taken care of BEFORE summer camp to hopefully ensure success.
August 19-21

Camping is at Morgan’s Canoe in Ft. Ancient
Activities will be at Camp Kern (Tango Tower and Mine Shaft)
Attached are the TWO forms that need to be returned no later than Tuesday July 5. If for some reason you/your son are unable to be at the next two Troop meetings but want to go on the August campout, please let Fitz know via e-mail

Double X Tango Tower
The only one of its kind in the world! Challenge your group to our 55 foot climbing tower with 9 different climbing elements, including the Vertebrate, Giant’s Ladder, Rope X, and Cowboy Up!

The Mineshaft
Speed down a 200 ft tube in pitch black at 20 mph!

Consent Form – Camp Kern tango tower & mineshaft Aug 2016
YMCA Camp Kern Waiver

Up coming events and summer camp info

Sorry this is so long BUT there is a lot going on over the next 30 days. Please read carefully.

Tuesday June 21, 7:00-8:15 – we will hold our annual swim test at the Madeira Swim & Tennis Club, $3 for non-members. For 1st year parents, passing the swim test will allow your son full access to the pool and lake, there are several levels of the swim test which translate into full or partial access at camp. The test is typically not difficult for most but if your son is unable to swim or is deathly afraid of the water there are opportunities at camp to get lessons. We do the swim test BEFORE going to camp to avoid having to wait in line with a hundred other campers to take the test. If your son is going to be out of town next week, please let me know and we may be able to arrange an alternate date OR I will ask that you get this done at the pool on your own. If your son is NOT going to summer camp but wants to come and have fun in the pool that would be great.

Sunday June 26, — Madeira Criterium, more information coming in a separate post.

Tuesday June 28, 7:00pm- 8:15pm – I will be holding a meeting for all 1st year parents of boys going to Summer Camp 2016. This is an informational meeting to help provide you an understanding of what does/doesn’t happen at camp, what they/you can expect, timeline, activities, your support, etc., etc. Please plan to have at least one parent for each boy attend.

Sunday July 10 Noon –  Summer Camp begins, we will meet at the church at noon to load up the trailer and head out to camp. Boys should eat lunch BEFORE coming to the church. Their first meal in camp will be dinner time.

Friday July 15 5:30pm – We will be having our annual Family Dinner at Summer camp. This is open to ALL actively affiliated with Troop 209, regardless of whether your son is attending Summer Camp (Committee Members are welcome).  Attached is a form that must be returned by July 5th so that our cooks can plan appropriately. No boys should be leaving with parents on Friday night AND please do not take home their gear.

Saturday July 16 10:00am/10:30am – We will be returning to the church around this time. Exact time is difficult to say as we are at the liberty of the camp staff checking us out in the morning.

Miscellaneous Summer Camp Forms – all applicable forms must be return to the troop meeting by the date indicated below

  1. COPE, Climbing and Rappelling form – this must be completed and returned IF your son is taking COPE, Climbing OR plans to use the climbing/rappelling tower during open time. It is better to complete the form just in case he decides on Thursday to go climbing. Without a form, he will not be able to participate. Form due by July 5th.
  2. Special Diet Request form– this must be completed and returned IF your son has a special medical diet (allergies to certain foods are the most common).  Please read the form as this does not apply to picky eaters only true dietary concerns. Form due by June 28th.
  3. Early Release form – if for some uncontrollable reason, your son MUST leave camp for an event, the attached form needs to be completed and returned. Our preference is that no boy must leave camp. Please set expectations with employers and coaches now to avoid any surprises. I would like these back by July 5th so that these can be in the camp office and thus remove additional burden on me during camp. Form due by July 5th.

June Camp out, Urgent forms due tomorrow

BOTH FORMS DUE TOMORROW JUNE 14

Thank you for your patience as we worked out the details of the alternative to the rafting trip that was planned for this weekend.  Per my previous e-mail, we will be going canoeing/kayaking this coming weekend at Morgan’s Canoe Livery in Brookville, IN. This will be a regular campout where we will leave on Friday and return on Sunday. The details are in the permission form.
We MUST have final headcount numbers Tuesday night so all forms (2) are due at the troop meeting tomorrow. Each person will need to have completed the Morgan’s Waiver form.Consent Form –

Consent Form – Morgan’s Canoe – June 2016
Morgan’s Waiver

Urgent June Camp out information

BOTH FORMS MUST BE TURNED IN NO LATER THAN TUESDAY JUNE 7th

Whitewater Rafting
OhioPyle, PA
Leave — Saturday June 18
Return — Monday June 20
Cost — $95, includes rafting, camping, 5 meals and tip for rafting guide

We will be doing only the medium-high intensity trip as only one person responded to my recent e-mail about the lower intensity trip. All boys must be at least 12 yelower_yough liability formars old OR 70 lbs/24 inch chest. We chose to pay a little extra to include a professional guide in each raft (safety over cost). We also chose to raft on Sunday to save $13/person.
Note – the lower youth liability form needs to be signed by both the boy and parent (if under age 18)

Consent Form- Ohiopyle rafting June 2016
lower_yough liability form

June campout: Response needed

As mentioned at the Court of Honor on Tuesday, our June campout is scheduled for a Rafting Trip.

Here are the general details, more specifics later.

Depart – SATURDAY morning June 18
Raft – SUNDAY June 19 (this reduces the overall cost by $13/person)
Return – MONDAY June 20
Cost – between $90-$100/person

  1. We are planning to go to Ohiopyle, PA (5 hour drive), adults attending will need to take off work on Monday instead of Friday.
  2. The trip we want to take is the lower yough (yok), 5 hours on the water, med-high intensity
  3. The lower yough has a minimum age of 12 but have waived the age IF a boy is 70 lbs and 24 inches around the chest
  4. There is another rafting option at the same location that is lower intensity and thus the age doesn’t apply

PLEASE, respond to the e-mail sent by Mr. Fitz by Monday May 23 IF:

  1. Your son intends to go on the June campout AND
  2. He is younger than 12 & doesn’t meet the 70lbs/ 24 inch chest
  3. OR You want him going on a less intense rafting trip  (regardless of age)

If we have enough boys to go on the lower intensity trip, we will try to accommodate this trip, otherwise there will not be a rafting trip available to them.

COH recap and up coming events

This is a recap of the information that Mr.Fitz provided at the Court of Honor on Tuesday (for those that missed or those that just need this in writing).

Medical Forms – due by June 28th
Summer uniform (class B) begins May 31
Summer camp pre-work – begin working on this now. If you need information, see Mr. Zack

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Upcoming Events:

May 22nd 1:00 – 3:30 – Troop Operations Workshop (MSPC) – ALL PLC members are expected to attend
May 30th 9:30am Memorial Day March—meet behind the Middle School in full uniform
June ? Troop Meeting 6:30-8:30 – Madeira Swim Club – swim test, $2-5 non member
June 17-19 – Rafting Trip
June 26 – Madeira Criterium Bike Race – volunteer opportunity (more to come on this)
July 10-16 – summer camp